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How to Plan Wedding Guest Transportation

Your wedding is the most important event in your life. It is a day of love and making memories with your closest friends and family. So, there is a lot of planning involved to make sure everything goes smoothly and everyone has fun during the wedding. One of the things that stump a lot of wedding planners is arranging for proper transportations and accommodation for the guests. Making sure everyone is comfortable and reaches in time is a hassle, especially when there are multiple cars involved. One good way to avoid all of this trouble is to go for wedding bus rental options. This way, not only will everyone reach the venue in time, but they’ll also have time to connect and have fun on the way to the venue itself.

But just in case you still don’t know where to start, here are some things you need to keep in mind while planning wedding transportation for your guests:

When to Book Your Bus

One of the most important points to remember while booking a bus is that you should always do it at least 4-5 months in advance. Last minute deals can not only lead to price surges, but there might also be a big chance that due to prom and graduation bookings, you will not be able to even book one. Hence, during the process of planning your wedding transportation, take a look at your city’s popular wedding dates. If your wedding date happens to fall amongst those dates, it is highly recommended that you book your wedding shuttle at least nine months in advance.

Plan Your Guest List

The first step to plan your transportation needs is planning your guest list first. Until and unless you have an approximate head count, you will not be able to determine the size of bus you’ll need. Hence, before you start looking for bus rental options, make sure that you have a proper idea about the number of people appearing in your wedding. If there are going to be elders on the bus, you will need to go for buses that provide amenities like wheelchair accessibility etc. In case your bus doesn’t have a bathroom on board, you will also need to plan for multiple pit stops, especially if the distance is long and there are children involved.

Choose Your Transportation

Choosing the mode of transportation is one of the most difficult things to decide at any wedding. Using multiple cars can often end up creating hassles for your guests. Hence, we would recommend you to opt for larger transportation systems such as coaches or school buses. Some points that you should keep in mind while going through your bus rental options are:

Type of Bus

This is one of the first features that you have to consider if you want to book a bus. For this you will need to keep in mind the number of guests that need to be transported. If your group comprises of 20 people or more, go for a school bus or a coach bus. However, if you need transportation for less than 20 people, you can always go for a minibus or a mini coach bus. Also, if you are a wedding planner make sure that you match the bus type with the style of bride and groom.

Select your mode of transportation only after you have taken a close look at their amenities. Depending on the type of bus service, different amenities will be available such as a compact bathroom, air conditioning system, reclining chairs, sound systems, and Wi-Fi availability. While some of those add to the luxuriousness of your wedding, others are plain necessities. But since your wedding is the most important day of your life, don’t step away from making this investment in your memories.

One huge advantage that booking a rental bus will have is the presence of sufficient storage space. Hence, your guests will not have to take care of their own gifts since the bus will do it for them. Although if you don’t require storage space, you can entirely check this criteria off the list.

Once you are done taking care of all your transportation requirements, there will be one less thing to worry about on your wedding day. You can even ask your rental company to decorate the wedding with balloons and flowers to match the theme of the event so the guests can get into the spirit of love and celebration even before they arrive.